Registration Guide Steps

  1. Welcome the students and congratulate them on their achievements. Double check they are attending one of today’s ceremonies (unless on early collection).

  2. Ask the student if they have a text message or email to show you.

  3. If they do have the official text (from Gown Hire - show the code e.g. (C1-BA-51-M-EXT)

    For email (search for “Postmaster” in emails) then ask them to start filling out the tablet details and say this will be explained once you have picked the attire.

  4. If they do not have a text/email, please then search the paper copy of the list of students or if you have access to the back office, please use this, using either their surname or their student ID.

  5. If nothing is found, pass to the Registration or Ceremony Manager to process on the day order (late fee of £8 on the day only).

  6. Once confirmed they have ordered, Pick the gown (checking Bach/Masters/PhD & exact size) & hood (ensure you get the exact hood (regularly linked to the PostNominal Letters e.g. BSc, BA, MEng etc).

  7. Take to the student and see if they have filled out all of the details and the screen says to flip for a member of the team to use.

  8. Find the tag in the right sleeve of the gown and scan this on the purple glowing puck.

  9. Once this goes green, the screen should change and allow you to confirm the type of hire (shown in the text or email) and the ceremony they are attending.

    Day Hire - return the attire by a set time that day.

    Extended Hire - given a bag & return label - they need to write their name in the white space (so we know who’s returning it) and return within 7 days (day 1 is the day after ceremony)

    Buy - Keep the full attire, gown, hood & hat.

  10. Once this has gone through, click Submit and this should complete the process.

  11. Confirm to the student that the dressing team will provide and fit the cap.

  12. Confirm to the student to return if they are a hire at the specific location and the latest time (typically 30 mins before you leave).

  13. IF WE RUN THE PHOTOGRAPHY, confirm to the student where the studios are and that it is best to get the photos before the graduation if they are early enough.